Saturday morning: A supermarket is taking the refrigerated display case offline. Three problems make the day longer than necessary.
Refrigeration & HVAC
Maintain refrigeration systems, document leak tests, manage service calls
Each system has its own inspection interval. SIMPL combines maintenance, refrigerant balance, and fault reports into a single system.
Does this sound familiar to you?
Each system has its own inspection interval, based on the amount of refrigerant
Refrigerant quantities are estimated, even though they must be verifiable
When on call, the dispatcher looks for someone who is available and familiar with the facility
SIMPL brings structure to your refrigeration service business
A digital foundation for every managed facility. Intervals are on schedule, quantities are accurate, and emergencies take priority.
Inspection intervals are stored for each system; due dates are automatically calculated
Refrigerant quantities are recorded rather than estimated during use, ensuring the system log remains complete
Fault reports are centralized and prioritized, so your technician is familiar with the system before arriving on site
What SIMPL Can Do Specifically in the Field of Refrigeration and Air Conditioning Technology
From the system file containing refrigerant data to a complete chain of documentation.
System File for Each Refrigeration System
Every system with a complete history, from the refrigerant to the most recent leak test
A QR code on the control cabinet or the system. Your technician scans it and sees the refrigerant, charge level, and history.
Refrigerant type, charge quantity, and CO2 equivalent stored for each system
Test history, leaks, refills, and recovery are traceable
From supermarkets to data centers, including third-party facilities
„Jetzt erfassen wir Kundenanfragen und Aufträge, inklusive aller relevanten Serviceberichte und Wartungsprotokolle, zentral in einer einzigen Lösung.“
Inspection Intervals & Maintenance Contracts
Staggered Intervals Without Excel Tricks
The interval depends on the refrigerant, the charge level, and the leak detection system. SIMPL records it for each system and sends reminders.
Custom interval for each facility, quarterly to annually
Maintenance Contracts and Inspection Deadlines at a Glance
Group inspections of multiple systems at a customer’s site into routes
Scheduling & On-Call Duty
Technicians plan to work on Saturday morning as well
If a refrigerated display case breaks down, the merchandise is what counts. You can immediately see who is on call and familiar with the system.
Manage assignments centrally via the digital planning board
Certificates of Competency on file for each technician, including expiration dates
Squeeze in on-call shifts and emergencies in real time
Test Report & Refrigerant Balance
Log directly at the facility, even at four degrees in the cold storage room
Compressor, evaporator, condenser, lines: the checklist is attached to the unit. Quantities are recorded, not estimated.
Refilled and recovered quantities entered directly
Measurements, photos, and customer signature on site
Can be used offline, even in cold storage and on the roof
Leaks & Follow-up Inspection
After the repair comes the follow-up inspection
Once a leak has been repaired, a follow-up inspection is due shortly thereafter. SIMPL automatically creates this as a task.
Centrally Record and Prioritize Trouble Reports
Follow-up inspection after leak repair automatically scheduled
Turn a shortage into an opportunity
Why SIMPL in Refrigeration Technology
A structure that aligns with F-gas documentation
Your customers must keep records of quantities and inspections for years. SIMPL is quick to implement and ensures that all records are easily accessible.
Personalized support that understands technical service
Mobile and capable of working offline, even in a cold storage facility with no cell service
Made and hosted in Germany, designed to meet strict compliance requirements
Make F-gas documentation a minor issue
Try SIMPL and consolidate inspection intervals, refrigerant balance, and operational readiness into a single system.
A no-obligation consultation with our experts
Specifically, using your refrigeration systems and inspection intervals as an example
Personal Contact
No preparation needed—just bring your questions
Frequently Asked Questions: Software for Refrigeration and Air Conditioning Technology
How can service software benefit a refrigeration and HVAC company?
SIMPL consolidates refrigerant data, inspection intervals, reports, and outstanding issues for each system under maintenance in one place. Your scheduling team automatically identifies upcoming inspections, your technician records quantities directly on-site, and the documentation remains permanently accessible.
How do I manage different inspection intervals based on the amount of refrigerant?
For each system, you enter the refrigerant type, charge quantity, and the resulting inspection interval. The F-Gas Regulation schedules leak inspections based on CO2 equivalent—roughly every twelve, six, or three months—with less frequent inspections if a leak detection system is in place. SIMPL tracks this information for each system and automatically notifies you when inspections are due.
How do I keep track of refrigerant quantities in a way that ensures traceability?
Recharged and recovered quantities are recorded directly during operation rather than being estimated in the office. This makes it possible to track, for each system, which refrigerant was moved, when, and in what quantity, thereby supporting the record-keeping requirements of the F-Gas Regulation.
Is a follow-up inspection scheduled after a leak repair?
Yes. After repairing a leak, a follow-up inspection is required promptly to confirm that the repair was successful. SIMPL creates this follow-up inspection as a separate task so that it doesn’t get lost among daily operations and on-call duties.
Can my technician fill out the report offline in the cold storage facility?
Yes, SIMPL can be used offline. A checklist is available for each type of system; measurement values, refrigerant quantity, photos, and signatures are recorded directly at the system—even in the cold storage facility or on the roof. As soon as a connection is established, the report is available centrally.
Can customers report issues and view their inspection appointments?
Through the customer portal, your customers can report issues and view logs, upcoming inspections, and equipment history. This significantly reduces the workload on your office. Existing systems can be integrated with the portal.
Intuitive operation that works right away
SIMPL is designed so that technicians, service managers, and workshop teams can start working with it right away—without lengthy training and without feeling overwhelmed.
Offline Capability for Your Technicians
Technicians can enter jobs, forms, and photos entirely offline—everything syncs automatically as soon as a network connection is available again.
Made & Hosted in Germany
Your data is stored in certified German data centers. Perfect for mechanical engineering firms and industrial companies with strict compliance requirements.
