In food production, maintenance is part of product safety. Three problems make it riskier than it needs to be.
Food & Beverage Industry
Ensuring Hygienically Safe Maintenance in Food Production
After every repair, the system must be approved from both a technical and a hygiene standpoint. SIMPL keeps track of both steps and all deadlines.
Hygiene standards are rising, and the maintenance department relies on paper
Components relevant to hygiene, such as gaskets and filters, have their own deadlines
After the repair, the documented hygiene clearance is missing—not just the technical one
Before the audit, the process of determining which equipment was serviced and when begins
Hygiene and Availability in the Same System
A digital foundation for every piece of equipment on the line. Deadlines are approaching, and approvals are tied up.
Deadlines down to the component level, including for gaskets, filters, and screens
Technical and sanitary approval as two documented steps
Documentation for each facility at the push of a button, even during unannounced audits
What SIMPL Can Do in Food Production, Specifically
From the plant file to the documented hygiene approval.
Asset File by Line
Every piece of equipment and component with a complete history
A QR code on the equipment. Your maintenance technician scans it and sees the components, the last maintenance visit, and any outstanding issues.
Structured documentation of systems, lines, and hygiene-relevant components
Maintenance history, approvals, and documents directly at the facility
Traceable who carried out which measure and when
„Jetzt erfassen wir Kundenanfragen und Aufträge, inklusive aller relevanten Serviceberichte und Wartungsprotokolle, zentral in einer einzigen Lösung.“
Maintenance & Inspection Cycles
Deadlines Down to the Component Level
Gaskets, filters, and screens have their own replacement intervals. The system structure extends up to eight levels deep, from the production line down to the individual component.
Custom intervals down to the component level, not just per system
Responsibilities and Checklists by Maintenance Schedule
Identifying Overdue Actions Early On
Release After Maintenance
Two approvals, both documented
After the repair, technical approval is granted first, followed by hygienic approval after cleaning. In SIMPL, these are two separate forms, each requiring a separate signature.
Two separate release forms, each signed individually
Checking for tools and loose small parts as a mandatory step
Every approval must include a designated person, a timestamp, and a signature
Incident Reports & Work Orders
Once the line is set, every minute counts
Production reports the issue centrally, and your team can immediately see the system, history, and priority.
Centrally Record and Prioritize Trouble Reports
Maintenance Orders and Servicing in a Single View
Identify recurring outages for each system
Documentation & Audit
Able to provide information even during an unannounced audit
Which equipment was serviced and when, who approved it, and what is still pending. The current status can be accessed at any time.
Maintenance, approvals, and deadlines for each facility are clearly documented
Export Reports for Quality Assurance, Certification, and Customer Audits
Help you meet your obligations to provide evidence to auditors
Why SIMPL in Food Production
A structure that prioritizes product safety
A missing approval can cost an entire batch. SIMPL is quick to implement and keeps track of every step.
Personalized support that understands food production
Role-Based Permissions and Traceable Approvals
Made and hosted in Germany, designed to meet strict compliance requirements
To keep the line running and ensure approval is in place
Try SIMPL and consolidate deadlines, approvals, and documentation into a single system.
A no-obligation consultation with our experts
Specifically, using your routes and maintenance schedules as an example
Personal Contact
No preparation needed—just bring your questions
Frequently Asked Questions: Maintenance Software in Food Production
What are the benefits of maintenance software in food production?
SIMPL consolidates maintenance schedules, history, approvals, and pending tasks for each piece of equipment in one place. Upcoming maintenance tasks are automatically flagged, confirmation and approval are handled directly at the equipment, and documentation is available when quality assurance or an auditor requests it.
How do I plan replacement intervals for gaskets, filters, and screens?
The plant structure can be mapped down to eight levels, from the plant to the production line and the machine, all the way down to the individual gasket. This ensures that every hygiene-relevant component has its own maintenance interval, complete with a checklist and assigned responsibility, and that overdue replacements are identified early on.
Can I document hygiene approval and technical approval separately?
Yes. Both approvals are processed using separate forms that require a signature. After maintenance or repair work is completed, the technical approval is recorded first, followed by the hygienic approval after inspection and cleaning. Both reports remain associated with the facility, along with the name of the person responsible and a timestamp.
How can I prevent tools or small parts from getting left inside the machine?
Loose screws, nuts, or broken parts left behind during maintenance are among the classic risks posed by foreign objects. In SIMPL, a check for these can be set up as a mandatory step in the release checklist. The step cannot be skipped and is documented.
How can I provide the necessary information during an unannounced audit?
Maintenance schedules, approvals, deadlines, and pending tasks can be viewed and exported for each piece of equipment. Instead of searching through folders, you can display the current status directly in the system. This helps you meet your documentation requirements for auditors and your own quality management system.
Can we start with one route and expand later?
Yes. Many companies start with a single production line or plant area using an Excel import and then expand from there. Your ERP system remains the primary system for master data and procurement, while SIMPL handles the operational maintenance level and can be integrated with it.
Intuitive operation that works right away
SIMPL is designed so that technicians, service managers, and workshop teams can start working with it right away—without lengthy training and without feeling overwhelmed.
Offline Capability for Your Technicians
Technicians can enter jobs, forms, and photos entirely offline—everything syncs automatically as soon as a network connection is available again.
Made & Hosted in Germany
Your data is stored in certified German data centers. Perfect for mechanical engineering firms and industrial companies with strict compliance requirements.
