Company
X-Cooling, a specialist in process cooling—from design and installation to operation
X-Cooling Customer Testimonial
From Paper Chaos to Digital Inspection
How X-Cooling, a specialist in process cooling, is digitizing its asset management with SIMPL and recording on-site inspections paperlessly.
Refrigeration Technology & Process Engineering
Asset Management & QR Codes
Checklists & Forms
Dashboards & Analytics
Background
Paper-based inspections, scattered plant data, incomplete overview
With SIMPL
Centralized asset overview, paperless forms, dashboards for proactive maintenance
"
It was important for us to make our asset management and inspections more organized. SIMPL works really well for that: Our forms are digital, the asset overview is complete, and we work without any paper clutter. That makes our day-to-day work easier.
Michael Skof
Sales Manager at X-Cooling
The Starting Point
Paper-based inspections; facility information scattered across lists and folders
X-Cooling specializes in process cooling, from design and installation through ongoing operation. The company manages a growing number of cooling systems for customers in various industries. Each system has its own specifications, maintenance intervals, and testing requirements.
In everyday practice, this means that technicians regularly visit customer sites, conduct inspections, document conditions, and prepare maintenance reports. Before SIMPL, this was largely done on paper. Inspection forms were filled out by hand on site and then typed up in the office or filed away in folders.
The consequences were predictable: The overview of the facilities was incomplete because information was scattered across various lists, files, and paper folders. Forms were lost, illegible, or arrived at the office days late. And when a customer asked about the current status of their system, the team first had to gather information from various sources before it could provide an answer.
The Journey with SIMPL
Step by Step: From Paper to a Digital Asset File
With SIMPL, X-Cooling has transitioned its entire facility management system to a digital platform, doing so in stages—starting with facility inventory, then inspection forms, and finally data analysis via dashboards.
1
Complete Digital Overview of the Facility
Every cooling system is now centrally recorded in SIMPL, along with technical specifications, maintenance history, documents, and inspection intervals. The scattered Excel spreadsheets and paper folders have been replaced. When a customer calls, the team has all the information about the system on their screen in seconds.
2
Paperless On-Site Inspections
Inspection forms and maintenance checklists are filled out directly on the tablet at the job site. Measurement values, condition descriptions, and photos are immediately uploaded to the system. No retyping, no scanning, no delays. Every inspection is documented, traceable, and accessible.
3
Dashboards for a Comprehensive Overview
Through the integrated dashboards, the team can see at a glance which systems were last inspected, where maintenance is due, and what the overall condition of the system fleet is. This makes scheduling more efficient and helps ensure that maintenance is initiated in a timely manner.
The result
Comprehensive plant overview, paperless inspections, proactive maintenance
Paper-based inspection forms were replaced by on-site data entry via tablet
Measurement data and photos are immediately uploaded to the system.
Excel spreadsheets and paper folders were consolidated into a single, centralized asset file
Every refrigeration system, complete with history, documentation, and inspection intervals.
Reactive maintenance gave way to proactive planning
Dashboards show upcoming inspections and equipment status at a glance.
No More Paper Clutter
All forms, reports, and documents are stored digitally, are searchable, and are audit-proof. Nothing gets lost.
Results in Numbers
about 30 min
Savings per inspection; no need to retype.
100%
the digital copies of the attachments in the attachment file.
Proactive Maintenance
instead of reacting.
